Johnson School
Cornell University

Faculty and/or academic staff (Lecturers, Senior Lecturers, Senior Research Associates, etc.) are eligible to receive Extra Compensation for services rendered over and above their regular work; i.e., participation in an executive training program. Extra Compensation is paid via a University Personnel Authorization Form (UPAF) through the University Payroll System.  To accomplish this, contact the Human Resources Office with the information requested on the Extra Compensation/Bonus or Fee Payments Form. Nonacademic staff can receive extra pay for completion of special assignments or projects which are outside the scope of the staff member's job classification. For additional information, please visit Bonus Payments (Nonacademic).

Extra Compensation can be paid only to Cornell University employees, not only those employed by the Johnson School, but anyone with an active appointment with the University.  In the case of a statutory employee, a second personnel action is needed prior to processing the extra compensation payment; that is, the employee must have a Concurrent Appointment with the Johnson School. The latter will be transparent to you. What is necessary when paying either a Statutory or Endowed non-Johnson School employee is the following:

• The Administrative Service Center is made aware if the individual is a statutory employee; and
• The individual receiving the extra compensation has the approval of his/her Dean to do the work. For additional information, please visit http://www.ohr.cornell.edu/policies/nonacademic/1011h_oppractice/6131.html. Note: nonexempt employees do not need the permission of their supervisor.

The department arranging for the individual's participation is responsible for obtaining the appropriate approvals; that of the Dean, Director or Department Head where the faculty member or academic employee resides. To ensure that the paperwork goes through without any problems, the Director of the Program, Professor or Manager responsible for the initial negotiations is expected to make prior arrangements with the appropriate Dean, Director or Department Head of the respective College before the service is performed. Approval may be in the form of an e-mail from the respective Department Head and can be forwarded to the Administrative Service Center along with the Extra Compensation/Bonus or Fee Payments Form.

For planning purposes, please note, it can take up to three weeks before payment is received.  This type of payment can only be vouchered during the regular Payroll cycle which is on the 15th and 30th of each month. Two weeks is required by Records Administration and Payroll from the date of processing to the date of payment; not to mention that the Administrative Service Center needs some time to complete the actual paperwork to initiate the payment.

You may complete the Extra Compensation/Bonus or Fee Payments Form and send it to the Administrative Service Center in advance. No one should be paid before the lecture or service is rendered, but the paperwork can be processed in advance.  One can always cancel the payment, even up to the last minute, but can do nothing to expedite the paperwork through the system.  Therefore, whenever possible, plan ahead. Extra Compensation payments are subject to taxes and Employee Benefits, and are nonpension eligible.

If you have any questions, please do not hesitate to contact the Human Resources Office or call X5-5037 for assistance.

Last Modified: June 17, 2004