Johnson School
Cornell University

OPE Employee Orientation

Welcome aboard!

You have or will soon have many questions about your employment at the Johnson School.

One of your highest priorities is knowing when you will be paid. Nonexempt staff are paid biweekly, every other Thursday.  Click here to view the Pay Calendar, which also indicates Payroll Approval Days (days when employees must go into COLTS II, Cornell's On-Line Timekeeping System, and enter/approve their hours). We strongly encourage everyone to enroll in Cornell's Direct Deposit Program. Click here for a Direct Deposit form. Pay checks and stubs are distributed to mailboxes.

Your job status determines the benefits for which you are eligible. To determine those benefits go to http://www.ohr.cornell.edu/benefits/index.html and click on the job status that applies to you. Health insurance and benefits are effective the date of your appointment; i.e., July 1, regardless of whether or not you have officially arrived on campus, completed the enrollment forms, or met with a Benefits' Specialist. It is contingent, however, upon completion of the appointment process; i.e., Employment Eligibility. We will set up a meeting for you with a Benefits' Specialist, after you arrive or begin working at the Johnson School, unless you are transferring from another endowed unit at the University. At this meeting, you will be able to officially enroll in the Program. If the appointment made for you is not convenient, you will need to reschedule a meeting by contacting the Cornell Benefits Office at 130 Day Hall, X5-3936. There are certain restrictions and time limits on enrolling in benefit programs and if you do not meet the deadline, you will have to appeal to the University for acceptance into the Program. Therefore, if you have not been notified of a date and time to attend, please contact the Administrative Service Center or if you need to reschedule the appointment made for you, contact the Cornell Benefits Office directly.

A second appointment, with a representative in Technology Services, will be arranged for you shortly after you arrive as well. The purpose of this meeting is to set up your desktop and to learn about printers, server access, http://whoiam.cornell.edu (Cornell's on-line electronic directory), Course Info, E-Z Back-Up, Outlook (the Johnson School's e-mail system), etc. As with Benefits, we will set up a meeting for you and if for any reason you cannot keep that meeting, you will need to reschedule another directly by calling X5-6300.

The Administrative Service Center will provide you with a copy of your job description for your records.  Your responsibilities may change from those outlined on the job description, and should that become the case, please let us know immediately.  Each year you will have a Performance Dialogue with your supervisor, at which time the two of you should review the current job description and notify the Administrative Service Center of any changes.  The timing of these dialogues is at the discretion of the Manager.

All regular and temporary, nonexempt (OPE) employees at the Johnson School participate in COLTS II. Both the recording and approving in COLTS II can be done from any computer on campus and from home for anyone who has access to Cornell’s computing system. You will need to go into Bear Access and click on the COLTS II icon.  As soon as your appointment is effective, you will be able to access your individual record using your University Net ID and enter hours.  If you want training, over and above the instructions, we can provide you with one-on-one assistance.  Please read the detailed information and instructions we have provided you describing COLTS, accruals, etc.  You have been assigned primary, secondary and tertiary Approvers; the primary being your Supervisor. Any one of the three will be able to enter the system at the designated time and approve your hours.  Once you have entered all your hours for the time period, notify your Supervisor or Approver so that he/she can go in and approve your hours for you.

Other points of interest or information that you may find useful include:

• Name Tags. The Administrative Service Center orders a name tag for everyone and if you prefer using a nickname or anything other than your formal name, please notify the Administrative Service Center immediately with the information.
  
  
• Vacation and Sick Leave Policy. Information on Vacation and Sick Leave Accrual can be found at Vacation and Sick Leave Policy and Accruals. These links provide specific information concerning the accrual and reporting of vacation and sick leave. 
  
  
• Access Codes. Access Codes are four digit numbers assigned individually and are used for copying purposes. Staff from Center Sage will contact you to select an Access Code number. It will then be programmed into the local copiers and referenced in Center Sage. When you make a copy at any of the local copiers or send work to Center Sage, the account number associated with your Access Code will automatically be charged.
  
  
• Photograph. At some point during your tour of Sage Hall, your Host/ess will take you to the Student Activities and Events Office where someone will take your photograph. Individuals' photos are sent out with the announcement of the arrival of a new faculty or staff member and used in the Faculty and Staff Picture Book.
  
  
• Directory Information Form. Please provide the Administrative Service Center with this information as soon as possible.
  
  
• Security at Sage is maintained via card access.  You will need a University ID Card.  To obtain an ID, if you do not already have one, go to the University Registrar’s Office, Room B07, Day Hall.  No appointment is necessary.  Upon receipt of the card, please return to the Administrative Service Center, 235 Sage Hall, and we will take the necessary information from your card and enter your ID into the system; ensuring that you have access to the building and the common areas. 
  
  
• Birthdays and Anniversaries. Faculty and Staff members of the Johnson Community will be apprised of individual's Birthdays and Anniversaries each month via the Friday Memo.
  
  
• Reward and Recognition Program. The School boasts an aggressive Reward and Recognition Program.  As a segue to the Reward and Recognition Program we ask all staff to complete the Tell Us About You Card and return it to the Administrative Service Center for your file.  Your Manager is interested in learning about you and this information will be shared with him/her.
  

The following links are also useful to new employees of the Johnson School:

• Audix Access and Instructions Brochure
• Bus Schedules
• Internet Access, Off-Site, aka Cable Modem Policy

Please do not hesitate to contact the Administrative Service Center with your requests. We can help you with Facilities, Telecommunications, Purchasing, Equipment, Keys, Furnishings, Personnel and/or Accounting matters, etc.  We urge you to contact this Office or the Administrative Service Center if you need any assistance, especially before making any external contacts. For facilities issues, you can also e-mail sagemgmt@cornell.edu.

Technology Services at X5-6300 can respond to technology queries and issues concerning computers, hardware, software, e-mail, etc., while the Registrar's Office at X5-9395 can help with information regarding room reservations, course enrollment, scheduling, etc.

Thank you, and again, we're pleased you chose the Johnson School!

Last Modified: November 3, 2006