PLEASE ROUTE TO:
Registrar's Office (106 Sage)
Facilities (304 Sage)

Johnson School
Cornell University

Appendix D

Room Request and Reservation Form

Date of Event: Starting Time: Ending Time:

If your event/dinner starts at 6:00 p.m. and ends at 9:00 p.m., please allow for at least one hour for your caterers to set up and tear down (i.e., the times you should indicate are 5:00 p.m. until 10:00 p.m.). This also allows one hour for the custodians to freshen the area and the adjacent restrooms and to clean up following the event.

Classrooms are locked at 9:30 p.m. every evening Monday through Friday and 24 hours a day on the weekend (Saturday and Sunday). Access is available using a valid Cornell ID for Johnson School faculty, staff and students. Individuals responsible for an event can obtain a key to unlock the remaining doors by contacting the Facilities Office, B16 Sage, or 304 Sage in advance. Keys must be returned the following week day and the individual will be responsible for securing the room following the event.

Title of Event: Estimated Number of Attendees: *

Food Being Served: Yes No

Alcohol Being Served: Yes No*

*If you are serving alcohol, or if you are serving food to more than 25 attendees, a Use of University Property Form must be completed.
Room Requested: If Atrium, furniture cannot be removed.

Catering Arrangements:

Catering Arrangements:

Name of Caterer: *

*Name of Caterer you have contracted must be on University Insured List.

Tables and chairs should be provided by the caterer as the School has limited equipment.

Set-up and Facilities:

Custodial Service: Yes No
Setup Requirements: (include diagram if needed)
Other Deliveries:
The School has limited tables and chairs for small group events (i.e., meetings, etc.), and cannot accommodate large group functions.

If you need A/V and/or presentation equipment, contact the Johnson School's Technology Services Office at X5-6300.

Person Responsible for Reservation:

Name:
Address:
Telephone:
Event:
Account No. (N/A for Johnson School Affiliates)
Department:
Date: Email Address:
Johnson School Affiliation: Faculty Staff Student
Other

Once you have a confirmed reservation and facilities requirements and/or services are needed, contact sagemgmt@cornell.edu or Ms. Charlotte L. Mosher: 304 Sage Hall, or by e-mail at clm14@cornell.edu.

THIS REQUEST IS ONLY A REQUEST UNTIL YOU RECEIVE OFFICIAL CONFIRMATION BY THE JOHNSON SCHOOL EITHER BY E-MAIL OR IN HARD COPY. PLEASE DO NOT ASSUME THIS IS A CONTRACT AND THAT YOU HAVE A RESERVATION OTHERWISE.

NOTE: Rooms placed "on hold" will be reserved for seventy-two (72) hours and then released.

For Johnson School Use Only:

Reservation Confirmed:
JGSM Staff Member Assigned:
Date: Name:

Signature:

 Notes:
Fees: $
____ included on Facilities Calendar

Last Modified: November 2, 2007